Burton & Garran Hall 2016 Social Media Guidelines

This document acts as the basic guidelines for both residents of Burton and Garran Hall, and the administrators of the two primary means of Facebook communication, the ‘2016 Burton and Garran Hall’ page, and the ‘2016 B&G Banter’ page.

Section 1: Guidelines Surrounding the ‘2016 B&G Banter’ Page
1. Purpose:

The 2016 B&G Banter Facebook page is seen as a connection portal or forum for residents to communicate with each other. No leadership team is encouraged advertise their official event through this medium. Furthermore, leadership teams are not to advertise events through this medium.

Link: https://web.facebook.com/groups/BnGBanter2016/

2. Administration of the ‘2016 B&G Banter’ Page

• Head, Deputy Head and 1 Administration Team Member
• 2 x Community Coordinators
• 1 x President of BAGMA
• 2 x BAGMA Communications and Media Representatives

3. Guidelines for Individual Use
a. All residents are encouraged to participate in social media, and everyone who participates in online commentary is expected to understand and to follow these simple but important guidelines.
b. If you are writing about Burton and Garran Hall or ANU, be transparent and state that you are a student here. Your honesty will be noted in the social media environment. If you have a vested interest in what you are discussing, be the first to say so.
c. Be aware that participating in online debates and posting to the Internet is a form of publishing. This means that the usual rules of publishing apply, and you should not post or link to any materials that are defamatory, harassing, or indecent.
d. Never represent yourself or Burton and Garran Hall in a false or misleading way. All statements must be true and not misleading; all claims must be substantiated.
e. Post meaningful, respectful comments. In other words, no spam, and no remarks that are off-topic or offensive.
f. Use common sense and common courtesy. For example, it’s best to ask permission to publish or report on conversations that are meant to be private. Make sure your efforts are transparent. Don’t violate the relevant University policies including the Discipline Rules 2011 and Acceptable Use of Information Infrastructure. Breaches may be considered misconduct and may lead to disciplinary action.
g. When disagreeing with others’ opinions, keep it appropriate and polite. If you find yourself in a situation online that looks like it’s becoming antagonistic, do not get overly defensive and do not disengage from the conversation abruptly.
h. Be conscious of the sensitivities of debates in which you are engaged. Even anonymous comments may be traced back to you and the University.
i. Be smart about protecting yourself and your privacy. Remember that what you publish is widely accessible as it can be searched and shared, so consider the impact of the content to your reputation. The internet has a long memory and any information you post (including photos, videos, links, etc.) may be found by a current or future employer or others. You are personally responsible for the content of your posts.
Section 2: Procedure for Violations of the Guidelines

1. Posts or comments that are in any way deemed to be offensive, attacking or impolite, will be deleted by a page administrator. For a post to be deleted, a resident must notify an administrator of the page that they or someone else finds the post genuinely offensive, attacking or impolite. The post or comment will be deleted at the discretion of the administrator as soon as possible. Residents are encouraged to contact multiple page administrators to ensure that the process is swift.
2. Residents whose posts or comments are deleted will be notified by an administrator, and will be given reason for the deletion.
3. If any resident believes that their post or comment was unfairly deleted by an administrator of the page, they are encouraged to raise this concern with the Head or Deputy Head of Hall.

Section 3: Event Promotion
1. All leadership team members are encouraged to promote events through the official ‘2016 Burton & Garran Hall’ Facebook group.
2. If a risk management form is required for the event in question, it must be approved before promoting through the social media channels.
3. Event organisers are encouraged to limit their posting of an event to once daily at a maximum in all reasonable circumstances.

Section 4: Guidelines Surrounding the ‘2016 Burton and Garran Hall’ page
1. Purpose

The 2016 Burton and Garran Hall Facebook page is facilitated to channel all official communication and promotion of events by various leadership teams only after the Risk Management Form for that specific event has been approved.

Link: https://web.facebook.com/groups/BnG2016/

2. Administration of the ‘2016 Burton and Garran Hall’ Page

a. Administrative access of the ‘2016 Burton and Garran Hall’ page is given to all members of the combined leadership teams (ACT, BAGMA, SRs, Alumni, GSAs, MHAs). However, only the BAGMA President and the two Community Coordinators have the right to add or delete people from the page on the grounds of not residing in the college. Students may also be removed from the page if they engage in inappropriate behaviour in the online community.
b. Posts may not be pinned: the pinned post is reserved for the fortnightly calendar, to which all leadership teams are encouraged to submit their dates.
c. Any resident with administrative access to the ‘2016 Burton and Garran Hall’ page may not ‘double post’, that is, the act of posting on both the official page, as well as ‘2016 B&G Banter’ with the same or similar content. If the post is of an official nature, that is, relating to the leadership position of the resident with administration, their post on the ‘2016 B&G Banter’ page will be deleted, and the resident will be notified. Conversely, any unofficial post made on the ‘2016 Burton and Garran Hall’ page will similarly be deleted, and the resident will be notified.